Organize your team with workspaces

Workspaces control which users can collaborate and what information is available to them. Amplified is not only a place for searching patents, but also an internal knowledge base with the ability to share tags, notes, and annotations. Scoping projects, tags, notes, and annotations to workspaces ensures that users benefit from shared data without cluttering their screen with unnecessary or distracting information.

  • Projects that are in a workspace can only be shared with other users who are also members of the workspace.
  • Users have the option to share their annotations and notes with others in their workspace.
  • Tags can be set to be visible only to certain workspaces.

We recommend using workspaces to segment your team into groups that mirror your organization's structure and workflow. You can also create guest workspaces for secure collaboration with trusted third parties, like external counsel.

Creating a new workspace

Only users with Admin or Workspace permissions can create workspaces. To create a new workspace, navigate to your project dashboard and click on +Add next to My workspaces.

Give your workspace a name and click Save. Now you're ready to add users to your workspace!

Opening a workspace

To see projects in the workspace and a list of members, click on a workspace in the left side of your project dashboard. You'll see a list of users who are part of the workspace, their role, and projects that are in this workspace.

Adding users to a workspace

Users with Admin, Workspace, or Invite permissions who are part of the workspace can invite other users. To add a user to the workspace, click on Invite then select the users you want to add to the workspace or search for them by name or email address.

To remove users from your workspace, hover over the user you want to remove and click the X icon. When you remove a user they will immediately lose access to any shared projects in the workspace.

Changing a workspace title or owner

You can click on the ... icon in the list of workspaces and select Change owner or Edit title to make changes. By default, the user who created the workspace is the workspace owner.

Managing workspace membership from the Teams page

Users with Admin or Workspace permissions can see and manage all the workspaces a user belongs to by navigating to the Teams page and clicking on the ... icon on the right side of the screen. From the menu, select Manage access to open the Workspace membership screen.

You'll see a list of all the workspaces in your organization. The workspaces that the user is part of are marked with a check. You can check or uncheck any of the boxes to change their membership.

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